Freedom of Information Act - New Publication Scheme January 2009


Model Publication Scheme

Information to be published How the information
can be obtained
Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Website
Hard copy
Free
10p per A4 sheet
Who’s who on the Council and its Committees Website
Hard copy
Free
10p per A4 sheet
Contact details for Parish Clerk and Council members
(named contacts where possible with telephone number
and email address (if used))
Website
Hard copy
Free
10p per A4 sheet
Location of main Council office and accessibility details Website
Hard copy
Free
10p per A4 sheet
Staffing structure Website
Hard copy
Free
10p per A4 sheet
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income
and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Website
Hard copy
Free
10p per A4 sheet
Annual return form and report by auditor Hard copy 10p per A4 sheet
Finalised budget Website
Hard copy
Free
10p per A4 sheet
Precept Website
Hard copy
Free
10p per A4 sheet
Borrowing Approval letter Not applicable Not applicable
Financial Standing Orders and Regulations Website
Hard copy
Free
10p per A4 sheet
Grants given and received Hard copy 10p per A4 sheet
List of current contracts awarded and value of contract Hard copy 10p per A4 sheet
Members’ allowances and expenses Hard copy 10p per A4 sheet
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits,
inspections and reviews)
Website
Hard copy
Free
10p per A4 sheet
Parish Plan (current and previous year as a minimum) Not applicable Not applicable
Annual Report to Parish or Community Meeting
(current and previous year as a minimum)
Not applicable Not applicable
Quality status Not applied for Not applied for
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Website via Minutes
Hard copy
Free
10p per A4 sheet
Timetable of meetings
(Council, any committee/sub-committee
meetings and parish meetings)
Website
Hard copy
Free
10p per A4 sheet
Agendas of meetings (as above) Hard copy 10p per A4 sheet
Minutes of meetings (as above)
– nb this will exclude information that is properly
regarded as private to the meeting.
Website
Hard copy
Free
10p per A4 sheet
Reports presented to council meetings
- nb this will exclude information that is properly
regarded as private to the meeting.
Hard copy 10p per A4 sheet
Responses to consultation papers Hard copy 10p per A4 sheet
Responses to planning applications Website via Minutes
Hard copy
Free
10p per A4 sheet
Bye-laws Not applicable Not applicable
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures
for delivering our services and responsibilities)
Current information only
Website
Hard copy
Free
10p per A4 sheet
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Website
Hard copy
Free
10p per A4 sheet
Policies and procedures for the provision of services
and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Hard copy 10p per A4 sheet
Information security policy Hard copy 10p per A4 sheet
Records management policies (records retention, destruction and archive) Hard copy 10p per A4 sheet
Data protection policies Hard copy 10p per A4 sheet
Schedule of charges (for the publication of information) Website
Hard copy
Free
10p per A4 sheet
Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Hard copy (some information may only be available by inspection) 10p per A4 sheet
Assets Register Website
Hard copy (some information may only be available by inspection)
Free
10p per A4 sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Not held Not held
Register of members’ interests Website via Minutes
Hard copy (some information may only be available by inspection)
Free
10p per A4 sheet
Register of gifts and hospitality Hard copy (some information may only be available by inspection) 10p per A4 sheet
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
hard copy
website
(some information may only be available by inspection)
Free
10p per A4 sheet
Allotments None held None held
Burial grounds and closed churchyards None held None held
Community centres and village halls Website
Hard copy
Free
10p per A4 sheet
Parks, playing fields and recreational facilities Hard copy 10p per A4 sheet
Seating, litter bins, clocks, memorials and lighting Hard copy 10p per A4 sheet
Bus shelters Hard copy 10p per A4 sheet
Markets No responsibility for Markets No responsibility for Markets
Public conveniences No responsibility for public conveniences No responsibility for public conveniences
Agency agreements None in place None in place
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Hard copy 10p per A4 sheet

Contact details:

Paul Jennings
Clerk to the Town Council & Responsible Financial Officer
Wirksworth Town Council
Town Hall
Coldwell Street
Wirksworth DE4 4EU

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white)
Photocopying @ 20p per sheet (colour)
Postage

Standard charge

Actual cost of Royal Mail standard 2nd class

Statutory Fee   In accordance with the relevant legislation (quote the actual statute)